2.2. The start page interface

2.2.1. Logging in, logging out

To work with the groupware you have to log in to the server. To be able to do so you need to know the server address, your username and your password. This information is provided by your administrator or host.

How to log in to the server:
  1. Open a web browser.

  2. Enter the server address in the address bar. The login window will be displayed.

  3. Specify whether your credentials are locally saved:

    • Public or shared machine Use this option when logging in to the server from a public or shared machine. Your credentials are not saved locally. You can only use one browser window for working with the groupware. You can not re-load the browser window. In order to finish working with the groupware, first log out from the server. Close the browser window. This prevents unauthorized access to your groupware data.

    • Private machine Only use this option if this machine is used solely by you. Your credentials are saved locally for the current working day. You can use several browser windows for working with the groupware.

  4. Enter your username and your password. Note that they are case-sensitive.

  5. Click OK.

Result: The start page is displayed. A description can be found in 2.2.2: Elements of the start page.

Note: If you enter the wrong username or password an error message is displayed. Enter the correct data.

Note: In the common settings Default module after login you can define the module to be opened after the login.

How to log out from the server:

In the upper right part of the start page click the Logout button. The login window is displayed.

You can either close the browser window or log in again.

Warning: Closing a web browser tab without logging out from the server leaves you logged in to the server. If another person enters the server address, they will be automatically logged in with your name and will have full access to your groupware data.

Always log out from the server when you are finished working with the groupware.

Some operating systems optimize the runtime behavior of applications by keeping parts of the application and its data in memory. Under Apple Mac OS X this is indicated by a dot next to the application icon in the dock; under Windows the application icon remains in the task bar. In order to remove the browser from memory and prevent a re-login with the saved login data, close the browser by right-clicking the application icon and then clicking on Close.

2.2.2. Elements of the start page

The Start page:

The start page, settings Compact panel :

The start page contains the following elements:





Title bar

Contains from the left to the right:

  • Icons for accessing the modules

  • A button for accessing the help and a button for refreshing

  • Search input field

  • Logout button



Contains the functions that are available on the start page.


Expand sidebar icon

Expands the sidebar. The folder tree and the mini calendar will be displayed. Information about the sidebar can be found in 2.2.3: The sidebar.


Login name

Displays the login name of the logged in user.


Change layout button

Displays control elements for configuring the overview window. Information on customizing the overview window can be found in 2.4.5: Configuring the overview windows.


Overview window

Shows module windows with current objects. Each module window has its own title bar.

2.2.3. The sidebar

The start page with an enhanced sidebar:

The following elements are available or have an effect on the sidebar:





Expert mode checkbox

Displays the complete folder tree in the sidebar. Further information on the folder tree can be found in 2.2.7: The folder tree.


Collapse sidebar icon

Collapses the sidebar. Note: The sidebar on the start page will also be collapsed when activating the Expert mode checkbox.



Contains the following elements:

  • The folder tree. It displays the folder structure of the groupware elements.

  • The used and free memory space in the current module. Depending on the folder tree displayed this information is completely or partly collapsed.

  • The mini calendar. It displays the current date and enables you to access the calendar module.


Screen separator

Changes the sidebar width.


Close mini calendar icon

Closes the mini calendar, so that only the navigation elements for the month and year are displayed.

A description of the start page with enhanced sidebar can be found in 2.2.2: Elements of the start page.

2.2.4. The title bar

The title bar contains the following elements:





Start page icon

Switches to the start page.

E-Mail icon

Switches to the E-Mail module.

Calendar icons

Switches to the calendar module.

Contacts icon

Switches to the contacts module.

Tasks icon

Switches to the tasks module.

InfoStore icon

Switches to the InfoStore module.

Options icon

Switches to the options module.

Expert mode checkbox

Activates or deactivates the complete folder tree.


Help icon

Opens the online help, the most recent error messages, and information about the groupware version number.


Refresh icon

Click this button to retrieve new objects from the server. Objects are automatically refreshed in frequent intervals regardless of clicking this button. An animated icon on the button displays this process.


Logout button

To finish working with the groupware click this button.

2.2.5. The dock

In the general settings Windows are displayed as you can define whether the windows for creating or editing items are embedded in the dock or displayed as pop-up windows.

When creating a new object or editing an existing object with the setting Embedded windows , the following happens:

  • A window opens where you can enter the data for the new object or modify the data of the existing object.

  • The dock will be visible at the bottom of the groupware. The dock displays a tab for each open window. The parent groupware window has the title Main window.

The following actions are possible with the dock:

  • You can switch between the open windows by clicking on a tab.

  • You can close a window by clicking the Cancel icon on the right side of a tab. This closes the window and the action is cancelled. Note: You can not close the groupware window from within the dock.

2.2.6. The start page panel

The start page panel:




Panel tab, icon




Create new objects Install the OXtender for Microsoft Outlook, configure mobile phones


Collapse icon

Expand or collapse the panel

The start page panel, Compact panel setting:


Panel section, icon




Create new E-Mail, create new objects



Install the OXtender for Microsoft Outlook, configure mobile phone

2.2.7. The folder tree

You can use different views for the folder structure of the groupware objects by selecting a specific folder tree:

  • Complete folder tree. This folder tree displays the folders of all groupware objects.

  • Module specific folder view. This folder view only shows module specific folders.

Note: The folder tree is only visible if the side bar is activated. The complete folder tree

The complete folder tree shows a folder structure of the groupware objects.

How to select the complete folder tree:
  • In the title bar activate the Expert mode checkbox.

At the topmost level the complete folder tree contains the following folders:

  • Your personal folders for E-Mails, contacts, appointments, and tasks. Other users can not see your personal folders unless you share them with other users. Depending on the folder tree used, the personal folder view varies:

    • When having set the Classic folder tree, your personal folders are shown below the personal root folder. The personal root folder is named after your user name.

    • When having set the New folder tree, your personal folders are shown at the same level as the other folders.

    Information on how to select a folder tree can be found in 8.2.2: General configuration. Information on further differences between the folder trees can be found in 8.5: Folder Management.

  • The Public folders folder. In this folder all users can create subfolders for saving and sharing data like contacts, appointments, or tasks.

  • The Shared folders folder. In this folder you can view all the personal folders shared by other users.

  • The InfoStore folder. There is a personal InfoStore folder for each user. There is also a public InfoStore folder where each user can create subfolders. In an InfoStore folder you can save any documents, links to Internet addresses (bookmarks), and notes.

Information about the folder contents can be found in the description of the single modules. Information on managing and sharing folders can be found in 8.5: Folder Management and in 8.6: Permission management.

The folder tree serves the following purposes:

  • Team work. In the folder tree you can see the data and information shared by other users with you or all users. In the folder tree you can share your data and information with other users by sharing the respective folders.

  • Structuring. Organize your data and information by creating subfolders in your personal root folder.

  • Access to modules. As an alternative to the title bar you can access a particular module by clicking a particular folder in the folder tree. The module specific folder view

The module specific folder view in each module only displays folders with module specific content. It is not available on the start page.

How to select the module specific folder view:
  • Deactivate the Expert mode checkbox in the title bar.

Note: Deactivating this button while on the start page will hide the side bar.

Depending on which module you currently activated the following is displayed:

  • In the E-Mail module only E-Mail folders are displayed.

  • In the contacts, calendar, and tasks modules only personal, shared and public folders of the type contacts, calendar or tasks are displayed. The folders are displayed in a flat hierarchy.

  • In the InfoStore module private, public, and shared InfoStore folders are displayed.

2.2.8. The overview window

The overview window of the start page contains several module windows displaying different entries. The following module windows are displayed by default:

Module window



Shows the current unread E-Mail. The sender, subject, date and time of the receipt are shown.


Displays your current appointments. Shows appointments taking place today, the next two days, next week or later. For each appointment the date, time and description is displayed.


Displays your current tasks. Shows tasks taking place today, the next two days, next week or later. For each task the subject, date and priority is displayed.


Displays your current InfoStore items. Shows InfoStore items from your personal InfoStore folder, public InfoStore folders and from shared InfoStore folders of other users.

Additionally, you can display the following module windows:

Module window



Displays the contacts in your personal contact folder. Displays the picture, name, business E-Mail address, business phone number.

UWA modules

An UWA module can be used for customizing the Open-Xchange start page by displaying the contents of other web pages in a module window.

Further information can be found in 2.4.5: Configuring the overview windows. Hovers

A hover shows detailed information about the object below the mouse pointer.

How to display a start page object in the hover:
  1. Move the mouse pointer over an object in the overview window. After a short delay the hover opens. It displays the General tab.

  2. To view further information click another tab.

  3. To close the hover move the mouse pointer out of the hover.

Tip: You can also open the hover by clicking the button to the right of the object. In order to close the hover afterwards, click outside of the hover. .

You can edit items with the icons in the lower part of the hover. Information can be found in 2.4.3: Editing items.

Further information about the hover contents can be found in the descriptions of the single modules. Information about the hover configuration can be found in Hover configuration.

2.2.9. Mini calendar

The mini calendar is collapsed by default. In this view, only the month and the year are displayed. In order to open the mini calendar, click the + icon next to the year.

The MiniCalendar displays the following information:

  • The current date. The current date is framed.

  • Days with appointments are displayed in bold.

Information on how to use the MiniCalendar for creating and displaying appointments can be found in 5: Calendar module.